Databeauty Tribe Limited Privacy Policy
1. Introduction
Databeauty Tribe respects your privacy and is committed to handling your personal data responsibly.
This Privacy Policy explains what personal data we collect, why we collect it, how we use it, who we may share it with, how long we may keep it, how we protect it and the rights available to you.
This Policy applies when you visit our website, join our community, create an account, register for a programme, subscribe to our communications, participate in a Business Challenge or otherwise interact with Databeauty Tribe.
We aim to process personal data in accordance with applicable Nigeria Data Protection Law, including the Nigeria Data Protection Act, 2023 and applicable regulations or directives.
2. Who We Are
Databeauty Tribe is a data analytics community and training provider based in Abuja, Nigeria.
For the purposes of the personal data described in this Policy, Databeauty Tribe Limited acts as the data controller where we determine the purpose and means of processing your personal data.
Contact us about privacy matters at databeautytribe@gmail.com.
3. Personal Data We Collect
The information we collect depends on how you interact with us.
A. Newsletter and Updates
We may collect:
- Name
- Email address
B. Account and Community Registration
We may collect:
- Name
- Email address
- Phone number
- Other information reasonably required to provide the relevant service
C. Training and Programme Registration
We may collect:
- Name
- Email address
- Phone number
- Programme selected
- Experience level
- Registration details
- Information relating to your payment or payment status
D. Mentorship or Waitlists
We may collect:
- Name
- Email address
- Career stage
- Area of interest
- Other information you voluntarily provide to help us administer the service
E. Business Challenges
We may collect:
- Participant or pod name
- Project title
- Submitted files or links
- Notes provided with your submission
- Scores
- Judges' feedback
- Other information relevant to administering the challenge
F. Communications
We may collect:
- Name
- Email address
- Phone number, where provided
- Enquiry type
- Contents of your message
G. Opportunities and Placements
If you apply for a remote role through our Opportunities page, we collect:
- Name
- Email address
- Phone number
- The role you applied for
These details are held by Databeauty Tribe so we can reach you about your application. They are not sent to employers.
Your CV is not collected through this form. If you proceed with an application, you send your CV to Databeauty Tribe directly, over WhatsApp. Your CV is only forwarded to an employer for a role you applied to, and only with your agreement. The terms of any placement, including any fee, are shared with you and agreed in that same WhatsApp conversation. WhatsApp, operated by Meta, carries that conversation and the CV, see Section 8 below.
H. Website and Technical Information
We may collect:
- IP address
- Browser type
- Device information
- Pages visited
- Approximate location derived from IP address
- Date and time of access
- Interactions with our website
Passwords should be stored using appropriate security measures and should not be intentionally stored in readable form. We do not intend to store full payment card details where payment is handled by a third-party payment provider. Some website information may be collected through cookies and similar technologies.
4. Why We Process Your Personal Data
We may process personal data to create and manage your account; register you for a programme; administer training and learning activities; communicate with you; provide participant support; send newsletters or updates where appropriate; manage payments and registrations; administer Business Challenges; improve our services and website; maintain security and prevent misuse or fraud; comply with legal obligations; and protect our rights, users and services.
5. Our Lawful Basis for Processing
Depending on the circumstances, we may process your personal data based on one or more lawful grounds, including consent, contract, legal obligation and legitimate interests where appropriate and permitted by law.
Where we rely on consent, you may withdraw it at any time. Legitimate interests may include maintaining security, improving our services, preventing fraud and managing our operations, provided that your rights and interests are appropriately considered.
6. Marketing Communications
We may send you information about Databeauty Tribe, programmes, events or opportunities where we have an appropriate lawful basis to do so.
You can unsubscribe from marketing emails using the unsubscribe option provided in the communication or by contacting us. Withdrawing consent or opting out of marketing will not necessarily stop us from sending important service-related communications.
7. Cookies and Similar Technologies
We use cookies and similar technologies to support website functionality, remember preferences and understand how visitors use our website.
Necessary cookies may be used to enable essential website functionality. Non-essential cookies, including analytics cookies where consent is required, should only be activated in accordance with your cookie preferences.
Please read our Cookie Policy for more information.
8. Who We May Share Your Personal Data With
We may share personal data with trusted service providers that help us operate our services, including providers for website hosting, database hosting, email communications, newsletters, website analytics, payment processing and other technology or operational services.
Based on our current systems, these may include service providers such as Neon, Render, Brevo, Google, WhatsApp (operated by Meta) and other providers necessary to operate Databeauty Tribe.
This is a deliberate exception to the general position that we do not share your data: if you apply for a role through Opportunities and send us your CV over WhatsApp, we do forward that CV to the employer for the specific role you applied to, and only with your agreement. This applies only to the CV. The form fields collected on the application itself (name, email, phone, role) are not sent to employers.
We only share information where reasonably necessary for the relevant service, legal obligation or other lawful purpose. We do not sell your personal data.
9. International Data Transfers
Some of our service providers may store or process personal data outside Nigeria. Where personal data is transferred outside Nigeria, we will take steps intended to ensure that the transfer is carried out on a lawful basis and with an appropriate level of protection, as required by applicable Nigeria Data Protection Law.
10. How Long We Keep Your Data
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, including to provide services, maintain appropriate business records, resolve disputes and comply with applicable legal obligations.
- Newsletter information: Retained until you unsubscribe or request deletion, subject to limited records needed to respect your opt-out request.
- Account information: Retained while your account remains active and for a reasonable period afterwards where necessary for security, dispute resolution or legal obligations.
- Training and programme records: Retained for the duration of the programme and afterwards where reasonably necessary for administrative, record-keeping or legal purposes.
- Payment and transaction records: Retained for the period required or reasonably necessary for accounting, tax, audit or legal purposes.
- Business Challenge submissions: Retained for the duration necessary to administer the challenge and maintain relevant records, unless a longer retention period is necessary or you have agreed to a separate arrangement.
- Contact enquiries: Retained for as long as reasonably necessary to respond to and manage the enquiry.
- Opportunities and placement records: TODO: decide and state how long a placement application, and the record of when the Remote Talent Placement Agreement was accepted, are kept after the application is closed or the role is filled. The agreement's fee terms may need this record kept longer than an ordinary enquiry. CVs sent to us over WhatsApp are TODO: decide and state how long a CV is kept, and whether it is deleted once forwarded to an employer or retained for a period afterwards.
When information is no longer required, we may delete, anonymise or securely archive it as appropriate.
11. Your Data Protection Rights
Subject to applicable law, you may have the right to be informed about how your personal data is processed; access your personal data; request correction of inaccurate or incomplete information; request deletion of personal data in appropriate circumstances; object to certain processing; withdraw consent where processing is based on consent; request data portability where applicable; request human intervention or raise concerns about certain solely automated decisions where applicable; and lodge a complaint with the Nigeria Data Protection Commission.
12. How to Exercise Your Rights
To make a privacy or data request, contact us at databeautytribe@gmail.com. Please provide enough information for us to understand your request and, where necessary, verify your identity. We will respond within the timeframe required by applicable law.
13. Security
We use reasonable technical and organisational measures to protect personal data. Depending on the systems involved, these measures may include encrypted connections, secure database connections, password hashing, access controls and limiting access to personal data to authorised persons where reasonably necessary.
However, no online system can guarantee absolute security.
14. Personal Data Breaches
If a personal data breach occurs, we will take appropriate steps to investigate, contain and address the incident. Where notification to the Nigeria Data Protection Commission or affected individuals is required under applicable law, we will take the required steps within the applicable legal timeframe.
15. Children
Databeauty Tribe is primarily intended for students, aspiring professionals and working professionals. We do not intentionally design our services for the collection of children's personal data except where a specific programme is lawfully designed to involve younger participants and appropriate safeguards are in place. If we learn that we have processed a child's personal data inappropriately, we will take appropriate steps to address the situation.
16. Third-Party Links
Our website may contain links to third-party websites or platforms. We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies.
17. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will update the Last Updated date. Where a significant change materially affects how we process your personal data, we will take reasonable steps to communicate the change where appropriate.
18. Contact Us
For questions, requests or concerns about this Privacy Policy or your personal data, contact Databeauty Tribe at databeautytribe@gmail.com.